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Email Tips and Tricks for A More Productive Inbox

by aimee.christina
Email Tips

Whether you’re a professional or a student, managing your inbox can be a struggle. Keeping emails organized and out of your Inbox can be especially challenging if you have a lot of email messages each day. However, there are some straightforward actions you can take to boost the effectiveness of your email:

Keep a clean inbox.

  • Keep a clean inbox.
  • Use folders and filters to organize your email. So you can quickly find what you’re looking for. For example, if I’ve received an email from someone in my company asking me to review their resume and cover letter. I’ll create a “Resume” folder in my Inbox. So that all relevant emails are grouped together by topic. Then all I have to do is click the “Move” button next to any particular message (or select multiple messages). And they will be moved into this folder automatically! This makes it easy to find all relevant information without having to sift through more than one hundred other messages. Just because they were sent by someone else who isn’t currently doing work for us. This often happens when we have too many people working on projects at once.”

Review and organize your email once a week.

In order to be more productive, you need to spend time organizing and reviewing your email once a week. That way, when it comes time for your inbox (or any other part of your life) to get messy again. You’ll know what needs to be done and how best to tackle it.
One way that I’ve found helpful is by using separate email accounts for personal emails, business-related ones, and anything else that doesn’t necessarily belong in either category. This allows me not only to feel more organized. But also helps me keep track of what’s happening within each section without having everything mixed together all over the place!

Unsubscribe with one click.

  • Click on the “Unsubscribe” link in any email you no longer want to receive, and follow the instructions.
  • Sign up for a new list or contact if you would like more frequent emails from that organization or individual.

Create folders to keep emails organized.

Create folders to keep emails organized.
A folder system that works for you can be used, but here are some suggestions:

  • Keep your inbox tidy by creating folders and sub-folders within that main inbox area. For example, create one folder for contacts, another for business opportunities, and another for work-related messages (e-mails). Use the remaining space in your main inbox as needed.
  • Don’t forget to delete old emails! This is especially important if they are not related to any ongoing projects or tasks at hand. You never want them cluttering up your Inbox again! It’s also important not just because it may look bad on paper when someone sees how many messages have been sent without being replied to over time. But also because doing so will help reduce the amount of time spent reading through these old messages when new ones come in later down the line. Check spam filters regularly. So that nothing gets caught up in there either accidentally or purposely placed there by someone else who might want their stuff removed from view forevermore…

Write short emails.

When writing an email, try to keep it short. Not only does this make your message easier to read. But it also makes you more likely to actually send it. If you’re sitting in front of the computer for hours on end. And still haven’t found time to complete your task, what’s going on? You’re probably writing too much information into each email and that means there’s less room for things like brevity or clarity.
The key here is not only knowing when something needs more detail. But also being able to focus on what actually matters most by trimming out unnecessary words and phrases. So that all of your points stand out clearly instead of blending together into a confusing mess! For example: “I’ll get back with you tomorrow after I finish reading our proposal.” vs., “I’ll get back with y’.”
You should always strive to create a credible brand for your company as a business owner. In this situation, you must keep in mind that a person’s first impression is always the most crucial. Using a business email address will always be beneficial. Because a secure email is one of the most popular ways to communicate with your potential customers. Additionally, a credible email address contributes to the development of customer trust.

Include a summary of the email at the beginning of the message.

  • Include a summary of the email at the beginning of the message.

This is one of those tips that seems obvious. But it’s an easy way to make your emails more effective and give you more time to focus on other things. Whenever you send an email, be sure to start it with a summary. This will help readers understand what they’re reading and help them decide whether or not they want to read more. Try using bullet points or short paragraphs (no more than 2-3 sentences) as short summaries for each section of your message: “You can [do X] by following our instructions.” This helps people skim through quickly before diving into content that interests them further down in their inboxes!

Keeping your email more organized can help you be more productive at work

Organizing your inbox can help you be more productive at work.
Organizing your email helps you find what you need and focus on the most important tasks. This means that you’ll spend less time searching for relevant information or trying to figure out which emails are important enough to act on. When an email arrives in his inbox with an unread indicator set. He knows it’s time to deal with it immediately or file it away as something worth looking at later. At least until he has more time available for processing messages that require immediate action.


If you’re looking for a way to be more productive and actually enjoy your job. It may be time to take action. You will see results as soon as you put these suggestions into practice.

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